To take the stress out of moving day, consider the following steps to a color-coded move:

• Prepare a floor plan
• Assign categories
• Draw up a key
• Delegate responsibility
• Create a master content list

Prepare a floor plan of your new space

This allows you and your movers to have an accurate representation of where you expect to find each group of items. Place these floor plans in each office for reference on moving day.

Assign categories

For small offices or offices with only a few departments, a basic color-coding system is perfect. Start with primary colors such as black, red, yellow, green, and blue that don’t have any risk of being confused with one another. If your move includes multiple floors, consider adding letters as well. At Washington Express Movers, we provide all our customers with custom color coded labels and labeling fields to keep you organized.

Draw up a key

Once you have assigned color codes, fill in the floor plan with the corresponding colors, and if appropriate, letters.  Once the task is complete, prepare a copy for yourself, one for each department head, one to hang at each entrance to your new space, and one for your moving company.

Delegate responsibility

Instead of trying to oversee the entire move yourself, assign each department head the responsibility for supervising their own group. Provide them with a copy of the moving day schedule and charge them with preparing an inventory list and ensuring their department is ready to go.

Create a contents master list

Have each department representative number their boxes in the appropriate color beginning at one and provide you with the total number of boxes, desks, chairs, and so on that should be delivered to their space. This allows you to quickly ensure that all of your contents are accounted for after delivery.

Contact Us

Contact Washington Express Movers today for all your moving needs. A project manager with be with you every step of the way to ensure your prepped and ready for your move. We’ll even hold a packing seminar for your employees upon request!

The post How To Color Code Your Office Move first appeared on Washington Express Movers.

Furniture First

All of your supplies, papers and electronics need to have somewhere to go. It will be easiest to place your furniture where you think you want it before you begin unpacking on it. Make a room plan and draw it out if need be. If needed, inquire with your office movers about furniture rearranging assistance post move.

Account For Your Belongings

Before you start unpacking, make sure all your furniture and boxes arrived. Labeling your items/boxes properly should ensure they land in the correct office. Take inventory of your office materials and ensure no items are missing.

Essentials First

There are some things that just can’t wait. All of those things sound be taken care of first. Some suggestions for those items are as follows:

1. Computer
2. Phone
3. Notepad or paper
4. Pens/Pencils
5. Printers/Fax/Copiers
6. Files or packets for upcoming meetings

Make sure the computer and phone are working properly as soon as possible to avoid more complications down the line. There may be other supplies you have to have in your office in order to function, so be sure to add those to the list. Some items may sound important but aren’t vital to running your business for a day or two.

A Little at a Time

While you don’t want to be unpacking for months, you don’t have to do it all in a day. Setting a goal like that adds extra strain that will make the move more stressful. Instead, try to pace yourself. Get anything you need for the day done, and anything extra you feel you have the time for. Give yourself a week or at least a couple of days to get everything put away and organized how you want it.

Don’t Sweat the Small Stuff

Placements aren’t set in stone. You can move things around later if it isn’t working out where you originally put it. Getting flustered while unpacking about the final location of your belongings will end up causing the process to take longer. Get things approximately where you want them, and you can revisit later if anything isn’t quite where you want it.

Contact Us

Contact Washington Express Movers for a free estimate on your next office move! We aim to make your move as efficient and easy as possible and remain available to our customers for any post-move needs!

The post Tips For Unpacking Your Office first appeared on Washington Express Movers.

The following are four reasons why you should hire a moving company to do your packing for you:

It will take you longer than a professional

It can take a few weeks for you to pack the office on your own. During that time, your office will be in disarray and it will be difficult to work. A professional can do the job in a fraction of the time. Your office will be accessible until a day or two before you’re ready to move.

Packing is not an efficient way for you to spend your time

Packing an entire office is exhausting. It is not the most productive way for you to spend your time. Hiring someone to do it for you will allow you and your employees to focus on work, while the professionals prepare you for your move.

A professional knows how to do it properly

There is an art to packing. If it isn’t done correctly, you can misplace or damage your belongings. A professional packer will take stock of the contents of your office, and will determine the best method of preparing the various categories of items for the move. They will label, mark and protect everything so that it will be in the same condition as when it left your original place of work, and it will be easy to find.

It doesn’t cost as much as you think

It costs money to hire a packer, but it also costs money to do it yourself. If you do it on your own, you will lose a lot of work hours, spend more on packing supplies, and are more likely to break or misplace your belongings. By the time you add up the cost of doing it on your own, you may not end up saving much money.

Although you could do your own packing, hiring a professional will make your entire move more manageable. Washington Express Movers has an experienced staff that has been assisting businesses with their move for years. Feel free to contact us for more information and learn about our packing services.

The post Why You Should Hire Professional Packers first appeared on Washington Express Movers.

Cost efficient

Since e-crates are re-usable, there is no need to keep buying more.  The price of cardboard boxes may seem insignificant, but it can add up.  E-crates allow you to use fewer boxes and avoid disposal costs.  Plus, they are durable and long-lasting.  Most moving companies will even let you rent them for 2-week periods at a time.

Easy Assembly

Avoid the mess. With e-crates, tape isn’t necessary! That’s a win-win for you and the environment. Plus, they easily stack making it convenient for you to store until you are ready to start packing.

Safe Storage

Unlike cardboard boxes, e-crates are virtually “crushproof” under normal circumstances. By packing with e-crates you reduce your risk for item damage during the office move.

Easy Transport

Designed to be stackable, e-crates come with interlocking lids that allow you to shelf multiple crates on top of one another for more efficient transport. Assemble your stack on a dolly and easily roll your items into your new office. No heavy lifting! This makes e-crates both employee and mover friendly.

No Disposal

Dare we say the best part? No breaking down boxes and no trips to the dumpster! Break down and store for future use or schedule to have them picked up by your moving company.

Contact Us

It’s a no-brainer why e-crates have become the #1 choice when it comes to efficient packing.  At Washington Express Movers, we’ll even drop-off and pick up your crates at your predetermined schedule.  This allows for less clutter, workplace disruption, and clean-up time.  We even offer full-service packing if you want the complete move done stress-free! Whatever your needs, you can count us to get the job done right. So call us today for your free quote and let’s get packing.

The post Say Yes to Eco-Friendly Packing first appeared on Washington Express Movers.