The post 3 Essential Tips For Your Corporate Office Move first appeared on Washington Express Movers.

If your corporation has an office move looming in its future, than Washington Express Movers is here to offer you a few tips to help make the moving process as seamless, stress-free, and budget-friendly as possible.

Move During Business Hours

It may seem counter-intuitive and disruptive, but moving during office hours, when permitted by your building’s manager, can actually be the most logical choice for a number of reasons. Firstly, employees will be on the premises to offer a helping hand where required. Secondly, a daytime move will help your business avoid extra expenses that you’ll inevitably rack-up when scheduling a move after business hours, as most moving companies include after-hours fees.

Choose Off-peak Season for Savings

Because the summer months are so busy for moving companies, you may be required to pay a premium if you’re looking to schedule your move during this time. For this reason, you can enjoy great savings by opting to relocate during your mover’s off-peak season. As an added benefit, your mover is also likely to be much more accommodating of your company’s scheduling considerations when their calendar is less full.

Move When Business is Slow

Consider moving your business when it is least hectic and there are less projects, reports and client meetings scheduled. If you move during your peak season, scheduling and efficiency of the move can become a hindrance.

Let Us Handle Your Corporate Move

Professional like the ones working at Washington Express Movers will use their years of experience to make the move of your business as painless as possible. Contact us today so that we can discuss how we’ll get your business swiftly moved to its new location while making every effort to minimize downtime.

The post 3 Considerations for Your Corporate Move first appeared on Washington Express Movers.

Protect your belongings

The last thing that you want is damp, musty-smelling furniture or ruined files. Objects should be secured in durable and sealed containers. Ask your mover about renting plastic E-Crates instead of cardboard boxes to ensure your items are protected. Hiring a moving company to transport your belongings will save you a considerable amount of hassle in these conditions as they should have the necessary materials for this type of situation.

Watch out for the hazardous environment

Keep in mind that the sidewalks, roads, stairs and ramps can cause potential accidents and injuries. Prep your environment by shoveling snow from the surrounding area and use plenty of salt to melt ice. After all, you don’t want someone slipping and falling down the stairs while transporting a heavy box.

Don’t cut it too close to your move-out date

You want to start planning your move with a safe amount of time before the expected move-out date. This allows you to be prepared as possible going into the move. If you know inclement weather is coming, speak with your moving company about an alternate moving date should you need to move it.

Refrain from moving during rush hour

If you can, schedule your move around rush hour and times where traffic should be expected. This can cause additional hassle, especially when piled onto the hazards of moving in inclement weather.

Hire the Professionals

As you can see, there are copious things can go wrong during an office move but there are also precautions that can be taken. However, if you hire a moving company, you can prevent these accidents and breathe a deep sigh of relief. Moving companies can provide a time-efficient, safe and customer-friendly experience for both you and your belongings.

For a quick and professional move that prioritizes your needs, contact Washington Express Movers. We’re Washington DC’s top choice when it comes to commercial moving. We’ll pack your items, move them and even unpack them to save you the hassle. After all, we want to make your move as easy as possible.

The post Tips for Office Moving in Inclement Weather first appeared on Washington Express Movers.

To take the stress out of moving day, consider the following steps to a color-coded move:

• Prepare a floor plan
• Assign categories
• Draw up a key
• Delegate responsibility
• Create a master content list

Prepare a floor plan of your new space

This allows you and your movers to have an accurate representation of where you expect to find each group of items. Place these floor plans in each office for reference on moving day.

Assign categories

For small offices or offices with only a few departments, a basic color-coding system is perfect. Start with primary colors such as black, red, yellow, green, and blue that don’t have any risk of being confused with one another. If your move includes multiple floors, consider adding letters as well. At Washington Express Movers, we provide all our customers with custom color coded labels and labeling fields to keep you organized.

Draw up a key

Once you have assigned color codes, fill in the floor plan with the corresponding colors, and if appropriate, letters.  Once the task is complete, prepare a copy for yourself, one for each department head, one to hang at each entrance to your new space, and one for your moving company.

Delegate responsibility

Instead of trying to oversee the entire move yourself, assign each department head the responsibility for supervising their own group. Provide them with a copy of the moving day schedule and charge them with preparing an inventory list and ensuring their department is ready to go.

Create a contents master list

Have each department representative number their boxes in the appropriate color beginning at one and provide you with the total number of boxes, desks, chairs, and so on that should be delivered to their space. This allows you to quickly ensure that all of your contents are accounted for after delivery.

Contact Us

Contact Washington Express Movers today for all your moving needs. A project manager with be with you every step of the way to ensure your prepped and ready for your move. We’ll even hold a packing seminar for your employees upon request!

The post How To Color Code Your Office Move first appeared on Washington Express Movers.

• With standard valuation, liability is set at $.60 per pound per item, not to exceed $50 per article for furniture and $5 per pound per item for electronics.

• With extended valuation, loss or damage will be adjusted to the value of your property and condition at the time of loss, based on the lesser cost to repair or replace with new or used property of like kind and/or quality. You may purchase extended valuation at an additional cost of $12.50 per $1,000 of value up to a maximum of $50,000. Should a claim be filed, you agree to pay the first $500 as your deductible. *Coverage does not include intrinsic value, fine art or antiques.

Examples of Standard Valuation liability:

	= 50 pounds x $.60 =$30.00 Maximum Liability for Loss or Damage
	= 200 pounds x $.60 = $120.00 Maximum Liability for Loss or Damage
	= 5 pounds x $.60 = $3.00 Maximum Liability for Loss or Damage
	= 10 pounds x $.60 = $6.00 Maximum Liability for Loss or Damage

The post Confused About Valuation Coverage? first appeared on Washington Express Movers.

SAVE SPACE

If your business is growing, going paperless can be an immediate option to increase availability. By freeing up space once occupied by filing cabinets and record rooms, you instantly make room for new employees and company expansion.

IMPROVE SECURITY

One of the great advantages of an electronic filing system is the ability to categorize and index your files. This allows you to register your files according to specific properties and keep sensitive information safe by determining the degree of access to employees.

EASY ACCESS

With an electronic filing system, you have instant gratification! No need to rummage through years worth of old documents. With an easy search tool, files are right at your fingertips with the ability to run cross-searches.

DISASTER RESISTANT

When filing paper documents, damage is more likely to take place in case of a disaster. An office fire or flooding could result in the loss of your critical information. When filing electronically, you’re able to keep backups of all your files in a separate location so you can feel confident your data is safe.

ENVIRONMENT FRIENDLY

Not only are electronic files efficient, but also eco-friendly! Reduce your company’s paper usage and save trees, while also increasing company productivity.

CONTACT US

Washington Express Movers will happily take unwanted filing cabinets off your hands.  Speak with one of our move coordinators today to learn more about our disposal, recycling or donation options.

The post Benefits of Switching to Electronic Files first appeared on Washington Express Movers.

DONATE TO CHARITY

Find a non-profit near you that accepts office furniture. Numerous organizations will take office equipment, furniture and office supplies off your hands and may even offer free pick-up. If not, inquire with your moving company about the pick-up and delivery of your items.

SELL TO AN OFFICE LIQUIDATOR

Looking to sell your office assets? Contact a liquidation company to evaluate, decommission and purchase your used furniture and office equipment.

REUSE/REPURPOSE YOUR FURNITURE

Get creative with your old furniture and refinish or repurpose it. With this method you can cut costs on new furniture or create new items for less money and resources.

E-RECYLING

Have old electronics you need to throw out? There are organizations all over who will recycle and recover old computers, monitors, televisions and other electronic equipment. If you’re not sure who to contact, inquire with your moving team about how to safely and securely get those items off your hands.

DISPOSAL

As a last resort, arrange a time with your moving team to pick-up and dispose of your unwanted inventory.  Allow them to coordinate the logistics of hauling away those large items and delivering them to the local dump.

CONTACT US

Figuring out what to do with unwanted items can be tough. Allow Washington Express Movers to walk you through your different options and choose the best option for your company needs. Speak with one of our expert move coordinators today to get started.

The post Getting Rid of Unwanted Office Furniture first appeared on Washington Express Movers.